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Federal Requirement 4.3
The institution makes available to students and the public current academic calendars, grading policies, and refund policies.
X Compliance Partial Compliance Non-Compliance
Narrative
Academic Calendars
Nicholls State University publishes the Academic Calendar in a number of locations—on the Web
[1], in the University's
Bulletin [2], and in the Schedule of Classes
[3]. Faculty and staff are also provided with copies of the calendar. Incoming
students receive a copy of the Bulletin when they attend orientation, and continuing students may purchase a current copy
of the Bulletin in the Bookstore or obtain the needed information online.
Grading Policies
Nicholls State University publishes grading policies in a number of ways. As specified in Section 2.7.1.1.3i of the University Policy and Procedure
Manual
[4], each professor is required to provide a syllabus to each student on the first class day of every semester. The syllabus must contain a description of the professor's evaluation methods for that course. Examples provided are for courses in accounting
[4A], education
[4B], mathematics
[4C],and nursing
[4D]. All grading conforms to the University's grading system as published in
the Nicholls Bulletin
[5] which is available to students, parents, and the general
public in print form and online.
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Nicholls State University, 2005-2006 Bulletin
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Grading System
The University uses a 4-point grading system. Grades are assigned as follows: A - superior; B
- above average; C - average; D - below average; F - failure; I - incomplete;
X - in progress (course based, not for individual students);
S - satisfactory; U - unsatisfactory. The grade AU means the course has been audited. A W indicates withdrawal of the student from a course through the last day to drop a course as listed in the current University calendar.
Once a W has been entered on a student's permanent record, it cannot be changed or removed from the record.
Grades of AU, I, S, U, X, and W are not used in the computation of a grade-point average because those grades do not carry quality points.
Exceptions to the grading system for graduate students are explained in the GRADUATE STUDIES section
of this Bulletin.
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Refund Policies
Nicholls State University publishes its refund policies in the Bulletin
[6]
and in the Schedule of Classes
[7]. This information is available in print and online.
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Nicholls State University, 2005-2006 Bulletin
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Refund Credit of Registration and Tuition Fees
When a student officially resigns from the University, refunds/credits will be based on the official date of
resignation as it relates to the following schedule. Whether or not a student attends class does not factor
into the refund/credit calculation.
Fall and Spring Semesters
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Before classes begin
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100%
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During first two days of classes
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90%
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From the second through eighth calendar day after the first day of classes
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75%
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From the ninth through the fifteenth calendar day after the first day of classes
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50%
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From the sixteenth through the twenty second calendar day after the first day of classes
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25%
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From the twenty third calendar day after the first day of classes to the end of the semester
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0%
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Summer Sessions
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Before classes begin
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100%
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During first day of classes
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90%
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During second and third day of classes
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75%
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During fourth and fifth day of classes
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50%
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During sixth and seventh day of classes
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25%
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From the eighth day of classes to the end of the session
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0%
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For specific dates, see the UNIVERSITY CALENDAR in this Bulletin for appropriate semester or session.
Students receiving federal financial aid must comply with federal regulations regarding the return of Title IV funds.
Federal financial aid regulations have defined that a student who withdraws from all courses prior to completing more
than 60% of a semester or session has not earned 100% of the federal financial aid that was received, and the student and/or
the school may be required to return a portion of his or her federal aid. If you are thinking about withdrawing from all
classes prior to completing more than 60% of the semester or sessions, you should contact the Financial Aid Office to
determine how your withdrawal will affect your financial aid.
The beginning date of University classes is the determining factor in computing refunds/credits for regular on-campus students,
not the beginning date of an individual student's classes. Scheduled holidays, including but not limited to the Martin Luther
King, Jr. and Labor Day holidays, will not extend the refund/credit period and will be considered as any other day falling
within the same refund/credit period.
Assessment fees totaling $88.20, the ID Card fee of $10.00, institutional evaluation fee of $4.00, enrollment services fee
of $15.00, technology fee of $5.00 per credit hour, academic excellence fee of $10.00 per credit hour, operational fee of $5.00
per credit hour, energy surcharge fee of $1.00 to $3.00 per credit hour, recreation center fee of $6.75 per credit hour,
and the student union operations fee of $40.00 are not refundable once classes have started. For that reason, they are not
included in calculating refunds/credits in accordance with the refund/credit schedule shown above. Tuition and building use
and academic enhancement fees are refundable based upon the applicable percentages listed above and upon the policies listed below.
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1.
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All refunds/credits due a student shall first be applied to any indebtedness due the University; any remaining refund balance shall be paid to the student.
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2.
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Any indebtedness remaining after refunds/credits have been applied must be paid in full before re-entry into the University or before receiving a transcript.
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3.
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The applicable date of the first class for students who attend only off-campus, night, or seven-and-seven program classes shall
be the date of their first class meeting rather than the first class day as listed on the University Calendar.
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4.
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When a student resigns from the University because of approved medical reasons, the date used in calculating
refunds/credits shall be the date when the student became medically unable to continue class attendance.
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5.
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If a student dies during a semester, a full refund/credit will be made exclusive of premium paid for student insurance.
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6.
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Whenever a student must reduce the number of courses because a course was canceled, or rescheduled at another time,
or because the student was advised to enroll in a course in which he or she was ineligible to enroll, a full
refund/credit will be made for the hours dropped. No refund will be made when a student drops a class for his or
her convenience.
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7.
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Housing and Food Service Plan refund requests received prior to the opening of the residence halls will be
refunded/credited in full. Students who resign after the opening of the residence halls will be issued a refund/credit
in accordance with the tuition fee refund/credit schedule, less any daily charges applicable prior to the beginning of
classes, but the housing and food service contract deposit will be forfeited.
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8.
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Students who remain enrolled but who elect to move from the residence halls generally will not receive any
refund/credit of fees paid under the housing and food service contract. The contract is a binding one entered
into by the student and the University. Breaking the contract by leaving the residence hall before the end of
the contract period makes the remainder of the contract due and payable immediately. Only in exceptional cases
may any portion of the contract amount be refundable. An appeal in writing through the director of Housing
Operations to the vice presidents for Student Affairs and Business Affairs, outlining the nature and severity
of the changed conditions, is necessary before a refund/credit can be considered. In any event, housing and food
service contract deposit will be forfeited.
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9.
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No refund/credit of tuition, fees or other costs paid in association with attendance at the University, including room
and meal costs, will be made in the case of students who have been subject to disciplinary action which deprived them of
privileges and services for which they paid.
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10.
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Requests for exceptions to the University refund/credit policy as stated in numbers 3, 4, and 6 above must be
made in writing by the student's academic dean with a letter addressed to the University controller. The vice
president for Academic Affairs must approve this letter. Also, for number 4, an attending physician's statement
must be attached to the letter.
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11.
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The above policies are subject to change without notice.
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Documentation
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#
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Documents
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Original
Hyperlink
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Local Copy
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1
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NSU Web Site, Academic
Bulletin, Academic Calendars
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Original
Hyperlink
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Same
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2
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NSU Web Page, Academic
Bulletin, Academic Calendar, 2005 Fall Semester
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Original
Hyperlink
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Same
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3
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Fall 2005 Schedule of
Classes, Academic Calendar of Events
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Original Hyperlink
Scroll to page 8.
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Local Copy
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4
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NSU Web Site, Sample
Syllabi from Accounting 206, Education 211, Math 101, and Nursing 107
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Original
Hyperlink
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Local Copy
4A: Accounting
4B: Education
4C: Mathematics
4D: Nursing
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5
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NSU Web Page, Academic Bulletin,
Grading System
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Original Hyperlink
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Same
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6
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NSU Web Page, Academic
Bulletin, Refund Credit of Registration and Tuition Fees
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Original Hyperlink
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Same
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7
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Fall 2005 Schedule of
Classes, Refund of Tuition and Registration Fees
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Original Hyperlink
Scroll to page 6.
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Local Copy
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