STEPS FOR COMPLETION OF READINESS AUDIT PROCESS

_____ 1. Determine how you will gather this information.

        _____ assignments to leadership teams
        _____ assignments to task force

_____ 2. Determine to whom you should send readiness audit forms. Type in names in table on the M drive at "readiness audit planning tools" - "readiness audit form participants"

_____ 3. Copy documentation you will send with readiness audit form (ETSU or A&M reports, suggested documents to indicate compliance, etc.)

_____ 4. Type necessary information into audit forms.

_____ 5. Complete template for readiness audit forms (templates for each core requirement and comprehensive standard are on the M drive at "Readiness Audits" by indicating:

        _____ leadership team member responsible
        _____ list of persons audit will be sent to
        _____ list of documents that could possible be used for documentation of stated core requirement or comprehensive standard.)

Then save these as "number.name" (Example, CR-5.Boudreaux)

_____ 6. Send letter and readiness audit forms to appropriate parties

_____ 7. As completion progresses, use planning template to keep track of who completes the audits and submits them back to you.

_____ 8. When you receive completed audit reports, save on "M" drive in "completed audit reports" folder, again using "number.name" (Example, CR-5.Boudreaux)

_____ 9. Team leaders will combine reports of audits completed by more than one person. This summary report will also be saved to the "completed audit reports" folder as "number.summary" (Example, CR-5.summary)

_____ 10. As we receive completed reports, we will make a master list of Electronic Documents currently available, documents that could be converted to an electronic format, principles we are in compliance with, standards we are not in compliance with and recommendations for improvement. I will develop a table for this later.

GUIDELINES FOR COMPLETING ACCREDITATION READINESS AUDIT FORMS

1) At "Date:" Type in the date the form is submitted to a person for completion

2) At "Reference Number": Type in "reference numbers" using the numbering format as follows:

CR-#	Core Requirement and corresponding number in Principles of Accreditation
CSI-#	Comprehensive standard and corresponding number in Principles of Accreditation for Mission, Governance, Effectiveness
CSII-#	Comprehensive standard and corresponding number in Principles of Accreditation for Programs.
CSIII-#	Comprehensive standard and corresponding number in Principles of Accreditation for Resources.
FM-#	Federal Mandate and corresponding number in Principles of Accreditation.

3) At "Leadership Team Member:" Type in name, extension and e-mail address of Leadership Team Member responsible for gathering audit report.

4) At "Requirement" type in the corresponding Principle using the exact SACS wording.

5) At "Persons/Units Responsible" type in persons you have identified as being responsible for implementing the corresponding principle of accreditation.

GUIDELINES FOR COMPLETING INTRODUCTORY LETTER

1) Type in name of person responsible for completing the audit at "Dear"

2) Type in the name(s) you decide should sign this letter (could be yourself, Dr. Pecoraro, Dr. Ayo, Dr. Pizzolatto. . .) You decide who would be most appropriate given the criteria you must audit. You will then have to get these letters signed accordingly.